Records

Minutes for IQAC meeting 10.06.2016


Members Present:



1. Dr. L.JawaharNesan, Chair Person, IQAC.

2. Dr.V.Thiagarajan , Senior Administrator, IQAC.

3. Dr. Vijayaraghavan, Senior Administrator, IQAC.

4. Dr. V.DeepakNallasamy, Member, IQAC.

5. Dr. Chitra, Member, SMC, IQAC.

6. Mrs. T. Lakshmi, Member, SDC, IQAC.

7. Mrs. Mary Minolin, Member, SCON, IQAC.

8. Mr.M.Manikumar, Member, SCPT, IQAC.

9. Dr. G. Ezhilarasan, Member, SSE, IQAC.

10. Ms. Siddi, Member, SSL, IQAC.

11. Dr. P.Praveen Kumar, Member, SSM, IQAC.

12. Dr. R.Prashanth, Member, SMC, IQAC.

13. Mr. R. GovardhanaGiri, Director, Atlon Pvt. Ltd., Sriperumbudur.

14. Dr. P.Muthu Kannan, Coordinator, IQAC.


The following Points were discussed in the meeting:


1. Vice Chancellor who is also the Chair Person of Internal Quality Assurance Cell [IQAC], Saveetha University Welcomed the newly appointed members of IQAC.

2. Vice Chancellor also informed that one senior teacher each from all schools/ Constituent Collegesof Saveetha university were inducted in IQAC along with Student representative and an Expert from Industry.

3. IQAC coordinator explained the "Functions of IQAC" as specified in the NAAC website.

4. It was decided to implement IQAC at School level and Principals /Deans were asked to implement IQAC at school level.

5.The future plan for the academic year 2016-17 needs to be developed in association with respective constituent colleges and other relevant units.

6. Discussion and approval of the future plan 2016-17 was done.

the Coordinator/Member of one college to peruse first criteria of all the colleges and the other coordinator to peruse the second criteria of all the colleges and so on. In that way all the Coordinators/Members were asked to prepare by college four Quarterly reports and Annual report.

7. Schools were instructed to submit Quarterly reports at the end of each and every quarter. The periods are defined as per the table given below.

 Quarter  Period
 1st Quarter  01.07.2016 to 30.09.2016
 2nd Quarter  01.10.2016 to 31.12.2016
 3rd Quarter  01.01.2017 to 31.03.2017
 4th Quarter  01.04.2017 to 30.06.2017

Based on all Quarterly reports, Annual Quality Assurance Report [AQAR] is to be prepared and uploaded in the University Website and to be submitted to UGC at the end of academic year 2016-17.



Minutes for IQAC meeting 13.10.2016


Members Present:



1. Dr. L.JawaharNesan, Chair Person, IQAC.

2. Dr. V.Thiagarajan , Senior Administrator, IQAC.

3. Dr. Vijayaraghavan, Senior Administrator, IQAC.

4. Dr. V.DeepakNallasamy, Member, IQAC.

5. Dr. Subashini, Member, SMC, IQAC.

6. Mrs. T. Lakshmi, Member, SDC, IQAC.

7. Mrs. Mary Minolin, Member, SCON, IQAC.

8. Mr.M.Manikumar, Member, SCPT, IQAC.

9. Dr. G. Ezhilarasan, Member, SSE, IQAC.

10. Ms. Siddi, Member, SSL, IQAC.

11. Dr. P.Praveen Kumar, Member, SSM, IQAC.

12. Dr. R.Prashanth, Member, SMC, IQAC.

13. Mr. R. GovardhanaGiri, Director, Atlon Pvt. Ltd., Sriperumbudur.

14. Dr. P.Muthu Kannan, Coordinator, IQAC.

Note: Member Replaced – Dr. Chitra, SMC is been replaced by Dr. Subashini,SMC.


The following Points were discussed in the meeting:

1. Vice Chancellor who is also the Chair Person of Internal Quality Assurance Cell [IQAC], Saveetha University Welcomed the members of IQAC.

2. Vice Chancellor informed that first quarterly reports for the academic year 2016-17 of all schools were received and the same were taken for discussion. Further Vice Chancellor has advised all constituent colleges to focus more on Quality improvement initiatives and thus performance improvements attained subsequently as opposed to stereotypic information containing day-to-day operations.

3. Vice chancellor announced the proposal to have five-year road map to enhance the gradual and steady growth of the University in various fields. The excerpts of which are to be considered in the future quality improvement activities

3. A 'Research Alliance' was proposed to develop research activities to satisfy the requirement of human community and to create 'Research Culture' at Saveetha University.

4. The first Quarterly reports of all schools/ constituent colleges of Saveetha University were reviewed. The school coordinators were asked to explain the work done and the plan ahead.

5. School Coordinators wre advised to make use of online portals used in various schools to collect the data and validate it.

6. It was advised that meetings with various stake holders were to be conducted at school level at periodic intervals.

7. Concerns on the Quality initiatives proposed and undertaken by the respective colleges were raised by members with respect to the development initiatives laid out in the University five-year road map. Other performance initiatives taken by the University and accordingly the colleges were asked to address them in the future implementation plan.



Minutes of the Meeting of University IQAC on 03-02-2017 (Friday) at 10.30


Members Present:



1. Dr.L.JawaharNesan,Chairperson, IQAC. -Vice Chancellor/ Chairperson, IQAC.
2. Dr.V.Thiagarajan, -Registrar, SU
3. Dr.P.Muthu Kannan, Prof. & HOD (EEE), SSE - Director, IQAC, SU
4. Dr. V. Deepak Nallasamy - Member
5. Dr.R.Vijayaraghavan, Director (Research), - Member
6. Dr.Subhashini, Sr.Resident, SMC, - Member
7. Dr.MaryMinolin, Asso.Prof., SCON - Member
8. Mr.K.Kotteeswaran, Asso.Prof., SCPT - Member
9. Dr.G.Ezhilarasan, Asso. Prof (EEE), SSE - Member
10. Mr.Rohan Kumar, Asst. Prof., SSL - Member
11. Dr.R.Prashanth MD(com med)1st Yr Student, SMC - Member
12. Mr.R.GovardhanaGiri, Director
ATLON Product Centre, PVT Ltd. Sriperumbudur
Kancheepuram Dist- 602105
- External Member



Members Absent



1. Mrs. T. Lakshmi, SDC

2. Dr. P. Praveen Kumar, SSM

Members Replaced



1. Mr. M. Manikumar, SCPT replaced by Mr. K. Kotteeswaran, SCPT

2. Ms. Siddi, SSL replaved by Mr. Rohan Kumar, SSL

The Vice Chancellor chaired the meeting, welcomed the IQAC Members. He explained the requirements of IQAC. He also pointed out that all functions of a school/ College should be conducted by IQAC.

Dr.P.Muthu Kannan, Director, University IQAC informed that two quarterly reports received from all the seven colleges. He also mentioned that few IQAC related programmes are to be conducted by IQAC team.

The progress in the 'research alliance' was explained by Research Department. Priority Research Areas(PRAs) were identified. A cluster of three to five researchers from different fields were to work together to produce intended research output as a short term plan. However in the long run, clusters related to all PRAs will be properly assigned to relevant researchers for further actions.

Mr. R. GovardhanaGiri explained the importance of Industry - Institution relations and pointed out students might have the benefit of sponsored Projects, Internships and Placement from these interactions.



Minutes of the Meeting of University IQAC on 11-04-2017 (Friday) at 10.30


Members Present:


1. Dr.L.Jawahar Nesan, - Vice Chancellor/ Chairperson,IQAC.
2. Dr.V.Thiagarajan, - Registrar, SU
3. Dr. V. Deepak Nallasamy - Member
4. Dr.R.Vijayaraghavan, Director (Research), - Member
5. Dr.Subhashini, Sr.Resident, SMC, - Member
6. Dr.Mary Minolin, Asso.Prof., SCON - Member
7. Mr.K.Kotteeswaran, Asso.Prof., SCPT - Member
8. Dr.G.Ezhilarasan, Asso. Prof (EEE), SSE - Member
9. Mr.Rohan Kumar, Asst. Prof., SSL - Member
10. Dr.R.Prashanth MD(com med)1st Yr Student, SMC - Member
11. Mr.R.Govardhana Giri, Director
ATLON Product Centre PVT Ltd, Sriperumbudur, Kancheepuram Dist-602105
- External Member
12. Dr.P.Muthu Kannan, Prof. & HOD (EEE), SSE - Director, IQAC, SU

Members Absent


1. Mrs. T. Lakshmi, SDC

2. Dr. P. Praveen Kumar, SSM

The Vice Chancellor chaired the meeting, welcomed the IQAC Members. He made an introductory speech briefing how the University IQAC shall be functioning and the role of the members from the constituent colleges.

Dr. P. Muthukannan, Director, University IQAC informed the Vice Chancellor that three quarterly reports were received from all the seven colleges. However, he mentioned that certain points which are general in nature need clarification to complete the process by all the Members. The following are the points that were discussed and clarified:

1. Is it possible to have uniform feedback and feedback analysis.
The Vice Chancellor answered in the affirmative and also said that (a) employer feedback, (b) Students feedback (at the end of the semester/year) and also (c) feedback from all relevant stakeholders shall be collected and analysed.

2. Methodology for collecting data – Management Information System (6.2)
The Vice Chancellor informed that MIS data to be included in the report.

3. Implementation of online portal.
A separate portal will be created for uploading the IQAC reports of the college and the IQAR of the University after obtaining approval from the authorities.

4. Frequency of IQAC Meetings
There must be minimum four meetings at the college level and four review meetings by the University. He further informed that separate agenda items were brought in the Principal's meeting twice and reviewed. The said reports were sent back to the colleges for rectification and re-submission. The rectified reports and the third quarter report received from the colleges are now under scrutiny by the Members of the University IQAC.

5. IQAC plan for next year
The Vice Chancellor said that Annual plan for next year may be chalked out in June 2017.

6. Formation and Quarterly Meeting schedule for 2017-2018 Schedule for Quarterly Meeting for college IQAC may be planned well in advance and notified to the University. Similarly, review of the reports of the colleges by the University IQAC may also be planned.

7. Problems in combining data with Medical, Engineering and other streams can be given as sub-headings. Example: No of working days in an academic year.
The Vice Chancellor clarified that reports may be prepared college-wise to include data specific to the colleges without hardship.

8. Academic and Administrative Audits (Internal and External) – Frequency and Methodology It was decided that Academic Audit shall be done programme-wise and Administrative Audit by the college as a whole. Internal Academic Audit shall be done once in a Semester and External Academic Audit shall be done once in a year. Trained ISO Auditor be engaged for External Academic Audit. (Circular to be issued from the University)

9. Finance , Energy and Environment Audit – Frequency and Methodology It was decided to issue circular by the University prescribing required procedures.

10. Assigning responsibility with Individual Faculty Members – Review meetings at various levels. The review meetings may be arranged as and when required. Similarly the responsibility to the Individual faculty members may also be assigned as and when the need arises.

11. Quality Related Seminars and Conferences – at Schools and University level. It was decided that colleges shall have Seminars and the University shall arrange for Conference (one day conference with more participants)

12. Number of IQAC meeting with various stakeholders in academic year. Meeting of stakeholders may be convened department-wise at the college level. It was also decided to get clarification from other Universities/Colleges in this regard.

The following issues were also discussed and decided as follows:-

 The Vice Chancellor requested the college Coordinators to submit their comments on the three reports of the colleges which are under their review.

▪ The colleges shall include in their reports the overall activities of Library, Sports, hostels, Examinations and the Center of Excellence, if any, is functioning in the College.
▪ The College shall also include reports on “initiatives and inventions” by the colleges.
▪ The final quarterly report of the colleges shall be uploaded in the University portal after its approval by the University then and there.
▪ The colleges shall also submit a consolidated Annual Report based on the data furnished in the four quarterly reports. (Consolidated Report at the end of the year.)
▪ Each college shall prepare Academic Calendar well before the start of the academic year and obtain the approval from the University before implementation.
▪ The Vice Chancellor requested the college coordinators to inform the Principals to take action to renew the Quality certification by the ISO, BMQR and other certifying agencies which are due to expire.
▪ The IQAR for the year 2016-2017 has to be submitted to the NAAC by the University in July, 2017 after approval of the BOM. To ensure this, the Vice Chancellor, requested the Director, University IQAC to complete review of the four quarterly reports of all the colleges and submit them to the University before 15th June, 2017. After approval by the BOM, the report has to be uploaded in the University portal.
▪ It was also decided that an E-Mail ID to be created for all the coordinators of the colleges exclusively for this purpose.

The Vice Chancellor thanked the Members for their participation and requested them to extend their fullest co-operation in completing the task so as to enable the University to submit the AQAR to the NAAC on the due date, which is mandatory for applying to the second cycle of Accreditation by the University.



Minutes of the Meeting of University IQAC on 20-07-2017 (Friday) at 10.30 a.m.


Members Present:



1. Dr.L.Jawahar Nesan, - Vice Chancellor/ Chairperson, IQAC.
2. Dr.V.Thiagarajan, - Registrar, SU
3. Dr.P.Muthu Kannan, Prof. & HOD (EEE), SSE - Director, IQAC, SU
4. Dr. V. Deepak Nallasamy - Member
5. Dr.R.Vijayaraghavan, Director (Research), - Member
6. Dr.Subhashini, Sr.Resident, SMC, - Member
7. Dr.Mary Minolin, Asso.Prof., SCON - Member
8. Mr.K.Kotteeswaran, Asso.Prof., SCPT - Member
9. Dr.G.Ezhilarasan, Asso. Prof (EEE), SSE - Member
10. Mr.Rohan Kumar, Asst. Prof., SSL - Member
11. Dr.R.Prashanth MD(com med)1st Yr Student, SMC - Member
12. Mr.R.Govardhana Giri, Director
ATLON Product Centre PVT Ltd, Sriperumbudur, Kancheepuram Dist-602105
- External Member


Members Absent:


1. Mrs. T. Lakshmi, SDC, - Vice Chancellor/ Chairperson,IQAC.
2. Dr. P. Praveen Kumar, SSM, - Vice Chancellor/ Chairperson, IQAC.


1. Vice Chancellor chaired the meeting.

He began with the review of Draft Submitted by the IQAC Team.
IQAC is to improve the process; the criterion should be to highlight the actions we have taken, improvement/ performance achieved as per plan
The flow of Planning / Implementation / Achievement should be there.
In observation of the draft of AQAR document, the following are the points to be noted:
- The quality improvement actions are not appropriately covered
- Best practices in governance, teaching/ learning are not addressed as discussed earlier.
- End of July 2017 is Deadline to submit the AQAR report and Upload online
Vice Chancellor has completely reviewed the entire Draft submitted and given his comments and has requested the member’s criterion wise to redo the document.

2. Significant activities and contributions made by IQAC:

Vice Chancellor has added up points & some corrections to be incorporated
Academic audits done in all colleges. The report of the same was to be submitted.

3. Plan of action by IQAC/Outcome:

Vice Chancellor has written down the plan of action ( In Green Ink)
- 7 Criterion highlighted should be formatted as per planning / implementation
- Curriculam Revision Criterion - Add SSE/ Dental / SCPT
New Course – Why there was a need/ What was the action plan/ what is the Interest National & International Also explain in details - Achievement made/ Curriculum Revision/ Certificate courses / Credit courses / fellowship courses.
- Teaching & Learning
Learning improvement process and its progression need to be mentioned in detail
Write down the Philosophy of teaching & learning at Saveetha University
- Academic Audit - The team is formed to do what (the purpose)?? / Why to Audit / Dimension of Audit, also add on some more observation
- Research development – Split the column into two cells In the Left write the Initiative taken, In the Right write the Improvements Also quote the Research Alliance Structure
- Programs - Awareness program such as No Tobacco / Prevent Cancer/ Breast Cancer / Oral Cancer to be added
- - BOM took the view of members throughout the year and actions to be taken approved, thus provide the details of actions rendered.